AI project management tools: Top 10 solutions
Tempo Team
Artificial intelligence is everywhere. Nearly every industry has felt the influence of this technological revolution, and project management is no exception.
Although it’s easy to get swept up in the wave of enthusiasm, organizations must carefully consider AI’s implications to determine the best ways to adapt. After all, artificial intelligence is only a tool. It will never fully replace an employee’s creativity or problem-solving ability.
Like every other sector, project management is experiencing a surge in AI-powered tools, leaving some leaders questioning which options best suit their teams and processes. Here, we’ll explain how AI project management works and what to look for in a solution. Once you’re comfortable with this cutting-edge project management trend, you can peruse our list of the 10 best AI project management tools.
How do AI project management tools work?
AI tools for project management analyze user inputs, automate tasks, and predict outcomes using machine learning, natural language processing (NLP), and other artificial intelligence algorithms. These programs learn how the project management team operates by analyzing historical data from past projects to assess task duration, resource requirements, risk levels, and more. The AI tool then uses this information to streamline and automate workflows, improve estimates, and generate predictive insights project managers can leverage to enhance execution.
In short, AI project management software takes over the nitty-gritty labor required to deliver successful outcomes, such as research, number crunching, and forecasting. When team leaders manage projects using AI, they have more time to focus on activities that rely on human agency.
Essential features for AI project management solutions
If you’re seeking an AI tool to support project management, make sure its features align with your team’s unique goals and needs to guarantee successful integration. Prioritize the following features to enjoy the full benefits of AI:
Task automation
Look for AI project management tools that replace routine, labor-intensive tasks and workflows with effortless automation.
Smart resource allocation
Any worthwhile AI project management tool should boast impressive analysis capabilities. AI can evaluate large pools of historical data and current work to identify patterns and trends in resource usage. Based on the results, a suitable program will optimize project planning, refine task prioritizations, and recommend optimal resource allocation.
Predictive analytics
In addition to streamlining resource allocation, AI-powered tools should conduct in-depth analysis of historical data to identify project risks, including bottlenecks and resource limitations.
AI-powered chatbots and virtual assistants
AI chatbots automate routine tasks like writing daily progress updates and status reports, allowing leadership to focus on challenging project planning and management tasks, such as strategic decision-making and problem-solving. Virtual assistants can utilize NLP to deliver deadline reminders, draft emails, and real-time answers to team queries, improving communication and collaboration between team members.
Real-time data insights
Look for AI tools that deliver up-to-the-minute data to project managers, facilitating evidence-based decision-making. AI can also use this information to update schedules and identify potential roadblocks before they negatively impact outcomes.
Integrations
Review prospective AI project management apps to ensure they integrate with your existing tech stack, including your communication, time-tracking, and CRM systems.
Scalability
AI project management tools should grow with your team. Find a system that will scale up as workloads become larger and more complex.
User-friendliness
AI project management tools need an intuitive interface and straightforward functionality to promote adoption among team members.
Best AI tools for project management
Fully automated AI project management is far beyond modern capabilities. However, you can become an early adopter of the artificial intelligence revolution by introducing your team to the best AI project management tools on the market today.
1. Tempo
Tempo is a modular system that integrates with Atlassian Jira to create a scalable project management solution for teams of all sizes. Tempo offers AI-enhanced applications, including Timesheets and Rovo agents for sprint planning and Structure formulas.
Tempo’s Timesheets is a time-tracking application that uses AI to pull data from calendars and integrated development environments (IDEs) to log work automatically, improving reporting accuracy and efficiency.
Tempo Timesheets, Sprint Performance Assistance and Structure Formula Assistant offer a free trial so you can determine whether they’re the right AI tools for your organization.
2. Asana
Asana, one of the industry’s most enduring project management software platforms, uses AI tools to improve the effectiveness of its project planning and task management features. Asana Machine Learning sources relationship-based data from team members, projects, portfolios, and associated tasks to inform prioritization and provide visibility into issues and workflows that require attention.
3. Trello
Atlassian’s Trello is a project visualization tool similar to a Kanban board that offers project managers an uncomplicated user interface to oversee project tasks. Trello recently introduced AI features to enhance communication among team members.
Trello’s artificial intelligence feature sources due dates, action items, and priorities from emails, Slack, DMs, or Jira lists to populate the To-Do section of the board. The AI tool delivers predictive analytics, forecasting potential risks and outcomes based on trends in past project management data. Project managers can then use these insights to estimate project timelines, budgets, and resource allocation more accurately.
4. Wrike
Wrike’s project management application includes a self-learning artificial intelligence feature and an automation engine. Together, they leverage project insights to make recommendations, manage repetitive tasks, and predict outcomes.
The AI also monitors project risks that could contribute to missed deadlines by comparing completed and overdue tasks, available resources, activity levels, and more. With these insights, Wrike’s AI helps managers oversee task execution and management, resulting in significantly shorter timelines.
5. Notion
Notion offers unsurpassed note-taking functionality to teams who routinely brainstorm or collaborate on ideas. The Notion AI tool behaves like a personal assistant, editing content, summarizing tasks, or sourcing answers to project-related queries.
The system also includes custom automation, templates, charts, and dashboards to support task management activities. Notion’s AI can even analyze PDFs and images for additional insights.
6. Motion
Motion is an AI-powered planner that manages daily tasks, calendar events, and meetings. Designed to relieve decision fatigue, users input their assignments, projects, and deadlines. The system then takes over to manage prioritizations and optimize a to-do list.
7. Zapier
The Zapier platform includes AI bots that automate project workflows and minimize repetitive labor. The AI also delivers a powerful workflow builder to move projects forward. Zapier integrates with multiple applications, allowing teams to customize a comprehensive project management tool from the ground up.
8. Height
Height, an AI project management app, uses artificial intelligence to streamline and automate workflows using auto-fill attributes, project checkups, and a bug triage feature. Height’s AI also offers text and personal task summaries alongside standard project management tools like project views, task dependencies, and custom attribution.
9. ClickUp
ClickUp’s comprehensive project management solution combines traditional software features with the ClickUp Brain, an artificial intelligence specialized in automating and managing various tasks and requirements. ClickUp Brain includes automatic task and project updates and an AI writing assistant to quickly draft replies, translations, transcripts, and templates. The system also includes a chatbot feature that sources answers to common questions from chat histories, emails, and other correspondence.
10. Monday
Monday combines an intuitive interface and powerful collaboration features with AI-driven capabilities, making it one of the industry’s top project management software systems. It offers AI-based workflow templates, formula builders, and other automations to help teams do more in less time. It also includes a virtual assistant to facilitate writing and editing reports, emails, and other communications.
Leveraging AI-Powered Project Management with Tempo
Project managers need tools that work. They don’t have time to worry about conflicting integrations, security vulnerabilities, and compliance challenges. That’s why they turn to a scalable project management solution, like the Tempo platform, with infrastructure to support additional tools, including AI-powered Timesheets and Capacity Planner.
Tempo builds on Atlassian Jira to create a modular project management system that grows with your team. It accommodates the latest AI technology, such as dynamic resource leveling, streamlined workflows, and smart prioritizations. Once project managers fully integrate the individual components, they can focus on big-picture issues while AI manages day-to-day labor.
Tempo and AI work together to make managing projects simpler. Once you embrace them, there’s nothing you and your project team can’t achieve.
